Maximising Information: Implementing Records Management Systems*

24 May 10 - 04 Jun 10 - London Book this course
Duration: 2 weeks
Price:£3700
Course ref: 10RECS

Overview:

Information is the life blood of any organisation, yet every organisation struggles to find what it needs and manage what it knows. In today’s world, getting the right information to the right person at the right time should be easy. Data handling protocols, knowledge management strategies, collaborative working arrangements, electronic document and records management systems are all approaches to achieving this deceptively simple objective. All have a contribution to make but none are a solution in themselves. This course presents modern approaches to managing mixed media information resources and will provide participants with practical tools and methods to implement sustainable records and information management systems within their own organisation. It will allow participants to benchmark their own systems against international standards and global best practice.

The approaches explored in this course can be used in government, commercial organisations and not-for-profit agencies to effectively manage information resources so that they support better service delivery and evidence-based decision-making.

On completion of this course, participants will receive one year’s membership to ACARM. Founded in 1984, The Association of Commonwealth Archivists and Records Managers (ACARM) aim to promote professional development in the field of records and archive management throughout the Commonwealth.
 



Learning objective
You will be able to:
  • Organise information in a range of media (paper, electronic and others)
  • Conduct information surveys
  • Define the key aspects of data security
  • Develop sustainable strategies to manage and preserve records
  • Create policies and guidance to implement systematic improvements
  • Understand the features and functions of electronic records management systems and electronic document management systems
  • Know the breadth and scope of knowledge management systems
  • Recognise the challenges in implementing an electronic records and document management system and/or automating records management processes
  • Develop tools and processes to determine business requirements and select a system to support those requirements
* Endorsed by the Association of Commonwealth Archivists and Records Managements

Course content

Establishing information security

  • Techniques for records management, classification, retrieval, appraisal and preservation
  • Systematic processes for records retention and disposal
  • Setting strategic priorities for records management
  • The key principles of data security

Building an information enriched organisation

  • Understanding components of practical policies, procedures and guidelines
  • Assessing and developing information management competencies
  • Preserving paper and electronic information resources
  • Establishing electronic records management systems
  • Choosing appropriate business processes for automation

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